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The costs associated with business travel can add up quickly, especially in a situation where travel is an unavoidable and frequent part of doing business. As you plan for the year ahead, UNIGLOBE experts help get your priorities right when it comes to travel cost optimisation.
1.Book in Advance
Institute a travel policy that encourages employees to book at least eight days prior to departure. As per UNIGLOBE experts you can save a significant amount per flight ticket by implementing such guidelines.
2.Don't forget the Regional Airports
UNIGLOBE experts recommend keeping an eye on fares at regional airports. Employees can often find greater savings on last-minute travel by utilizing smaller and mid-sized airports. Of course, monitoring a related increase in gas or car hire services must also be factored into this travel strategy.
3.Manage your Travel Schedule
Try to avoid last-minute travel during the summer months, when airfares tend to be at a higher rate. Instead, consider scheduling meetings and events in off-season travel months to help manage the bottom line.
4.Account for Ancillary Fees when considering travel options
Oftentimes, an upgrade to first class may seem like a luxury. But when taking in to account waived baggage fees and complimentary in-flight meals, that upgrade might end up saving money.
5.Use an Expense Management Platform
Track the total cost of air travel, including all ancillary fees. Adopting a system like the UNIGLOBE complete online trip management system, not only offers your company a secure portal for online booking, but also helps control costs through automated trip authorizations, reporting and policy compliance. This gives business managers access to greater transparency and better reporting on potential budget “problem” areas, which when addressed can help save more money.